Senior Marketing Coordinator

Senior Marketing Coordinator

Role: Proposal Specialist focus on Federal Proposals

Reports to: VP of Marketing

Classification: Full-time / Non-Exempt

Location Options: Remote – or one of our five RIM Locations, see below for list

 

RIM Architects (RIM) has an opening for a proficient and creative Proposal Specialist who will focus on federal proposals and multiple public sector agency proposals. The position may be remote or one of our five locations: Anchorage, AK; San Francisco, CA; Tustin, CA; Hagatna, GU; and Honolulu, HI. Our marketing department promotes a variety of project types and geographic regions, creating new and interesting opportunities on a regular basis. We like to have fun while we work, contribute to our communities, and nurture a workplace providing opportunity, inclusion, and challenge.

 

Summary

The Proposal Specialist role is an integral position primarily responsible for assisting with creation and production of proposals for all RIM locations in support of winning new work. This position reports to the VP of Marketing and requires a high level of collaboration with the proposal team including Managing Principals, Principals and Project Managers. The ideal candidate will be self-assured, organized, and flexible–someone who enjoys the challenge of creating new processes and working with multiple locations in diverse time zones. A positive and cheery disposition will fit right in with the team at RIM.

 

QUALIFICATIONS:

  • Ability to work legally in the United States without restrictions
  • Bachelor’s Degree in Marketing or Communications preferred, with minimum 5 years of experience; or without a degree 7+ years of comparable experience with proposal writing
  • High level of experience with the federal proposal process including SF330s and Department of Defense Forms
    • Minimum 3 years of recent federal proposal experience
  • Experience in the A/E/C industry highly preferred
  • Proficiency with Adobe CC and MS 365 required; knowledge of Deltek Vantagepoint, or another CRM a plus
  • Ability to collaborate with the proposal team and remote staff
  • Skill set to complete the proposal process for multiple office locations utilizing team members across multiple time zones
  • Proactive, organized self-starter who demonstrates flexibility, dependability, and maintains composure under pressure
  • Ability to professionally interact and collaborate with senior leadership in all locations, subconsultants, clients
  • Excellent written and verbal communication skills, including proficiency in grammar, punctuation, and spelling
  • Proven ability to prioritize tasks and work efficiently managing multiple deadlines
  • Attention to detail, pride in work, and excellent organizational skills
  • Ability to work independently and within a team environment
  • Ability to meet multiple deadlines and be available for overtime as needed
  • Ability to strategize, collaborate, and tell the RIM story while following strict requirements of RFPs
  • Ability to manage data and enhance the process for gathering the most accurate information to use in proposals

RESPONSIBILITIES:

 

  • Research leads, clients, consultants, and other information for winning work
  • Develop expertise in the Federal pursuit process utilizing tools such as GovWin and Sam.gov
  • Contribute to the process of creating excellent proposals
  • Ensure quality proposals are completed on time
  • Report on progress of proposals with Opportunity Owner and Marketing Department
  • Contribute to the process for data collection/filing required for resumes, project details, and narratives 
  • Collaborate with administrative and technical staff to collect information for proposal requirements
  • Utilize Deltek VantagePoint for pursuits, projects, staff, and client maintenance 
  • Develop and manage proposal workplan and schedules
  • Produce drafts and final versions of electronic and hard copy proposals for QC
  • Attend virtual meetings and take notes for distribution
  • Assist with project interview preparation 
  • Ensure post-proposal debriefs are completed
  • Complete proposal close-out process
  • Collaborate with Marketing Team on other communication initiatives and miscellaneous tasks 

Qualified candidates may submit a cover letter, resume, and the EEO Voluntary Self Identification Form to Chelsi Benson cbenson@rimarchitects.com

This Job Description is not intended to provide detailed description of the multitude of tasks that may be assigned.  Its purpose is to provide a general sense of expectations and responsibilities. As the nature of business demands change, the essential functions of this position may also change.

Camp Sarika at Amangiri Provides the Ultimate Glamping Experience

Camp Sarika at Amangiri Provides the Ultimate Glamping Experience

Camp Sarika at Amangiri Provides the Ultimate Glamping Experience

DATE PUBLISHED: AUG 9, 2021 

Images courtesy of Camp Sarika at Amangiri

Opened in April 2020, Camp Sarika at Amangiri is the ultimate glamping experience in the heart of the Utah canyon lands. Named after the Sanskrit word for “open space” and “sky”, the camp is set amidst 600 acres of striking desert landscape with stunning canyon rockscape and buttes.  Anchored by the communal amenity building and surrounded by desert wilderness and breathtaking natural beauty, highlights include 10‐tented luxury pavilions.

RIM Architects served as Architect of Record for the amenities building in conjunction with Selldorf Architects taking the lead as the Design Architect. Canyon Equity led the development of the Tent and Commons Site.

The Commons features its own restaurant, one main swimming pool, and a whirlpool‐‐accessible for each tent dweller. Other amenities include two spa suites with therapies inspired by traditional Navajo wellness practices. Guests can choose to escape from technology and modern stress, be physically active, and/or dine on specially prepared delicacies from the camp’s unique restaurant or at the main resort restaurant. Yoga, guided meditation, evening campfires, cultural storytelling, and desert and mountain hiking are among the activities to be offered.

Challenges and Features

Due to its remote location, access to the building site was a significant challenge throughout all phases of the project. The massing of the Commons Building is as formidable as the steep canyon walls it sits beneath. Concrete, colored to emulate the desert palette, is the dominate building material that anchors the entire camp into the secluded location. The adjacent water features and wood accents soften the building mass and intertwine with the Navajo‐themed accents found at the tent structures nearby.

Gear Up for National Parks and the Great American Outdoors Act

Gear Up for National Parks and the Great American Outdoors Act

OUTDOORS & RECREATION

Gear Up for National Parks and the Great American Outdoors Act

DATE PUBLISHED: Aug 6, 2021 

Eielson National Park Visitor Center, Alaska

During the pandemic year, Americans rediscovered their love of the outdoors—embracing the strong connection between wellbeing and nature. Sites like the Denali National Park and the Eielson Visitor Center anticipate the arrival of more guests than usual as parks more fully open this post-pandemic year.

The candid photo of the bear (above) enjoying the view from the Eielson Visitor Center in Denali, Alaska was a relatively common sight when the RIM crew was working there. Special precautions and regulations are in place to protect the bears and other wildlife, as well as park visitors.

Eielson National Park Visitor Center, Alaska

The landmark Great American Outdoors Act (GAOA), enacted in 2020, will provide $9.5 billion over five years to fund national park programs and conservation projects across the county. The bulk of this funding, up to $6.65 billion total, will go to the National Park Services (NPS) as well as other funding sources for the Fish & Wildlife Service (FWS). Today, the NPS manages more than 400 sites, and its backlog of maintenance repairs is estimated at $13 billion. While the GAOA funding will address a significant amount of deferred maintenance, it will not cover the entire backlog of park repairs.

The Associated Press called the GAOA “the most significant conservation legislation enacted in nearly half a century,” The initial funding will pay for more than 30 improvement projects at the nation’s most visited parks—those benefiting the greatest number of visitors. In future years, the funding will spread to smaller parks.

United States Fish & Wildlife Service (USFWS) Sacramento Northwestern Region Visitor Center

Since 1998, RIM has completed more than 200 NPS projects as well as other Visitor Centers for the FWS. Project examples vary from well-known sites like Denali National Park Visitor Center to other unique projects for FWS such as the Tule Lake Visitors Center near the border of California and Oregon. With a portfolio that includes more than 50 national parks and national wildlife refuge centers, RIM’s park projects range from remote sites in Katmai, Alaska and Pacific Islands to more accessible locations such as Muir Woods and the Presidio at San Francisco, Mt. Rainier near Seattle, and Crater Lake in southern Oregon.

For each of these projects, RIM focused on incorporating sustainable design features. Sustainable design results in facilities with long-term benefits of resource efficiency, resiliency, and environmental protection, for current and future generations, lessening the impact on natural resources and honoring them.

Documenting an Endangered Sacred Site in Alaska

Documenting an Endangered Sacred Site in Alaska

HISTORIC PRESERVATION

Documenting an Endangered Sacred Site in Alaska

DATE PUBLISHED: AUG 5, 2021 

Photo credit: Tom Pillifant of Tommy’s Dog Cinematography

In 2020-21, RIM assisted with Historic American Buildings Survey (HABS) documentation to help protect an endangered historic church on Kodiak Island in Alaska. Constructed in 1888, the Ascension of Our Lord Russian Orthodox Church is the oldest extant Russian Orthodox church in Alaska and is on the National Register of Historic Places. The Karluk Church, which is attributed to Charles Smith Hursh, is beautifully designed with a prominent bell tower, pedimented Greek Revival doorway, and octagonal cupola. Originally built by a cannery for its Alaska Native workers, the wood-framed chapel sits on a high bluff, located above the Karluk River overlooking Shelikof Straight, on the west coast of Kodiak Island. The church was placed on the Alaska Association for Historic Preservation’s “Ten Most Endangered Historic Properties” in both 2020 and 2021.

Photo Credit: National Park Service, September 1, 2015

The Devastating 1978 Storm

In 1978, a storm surge altered the course of the Karluk River, forcing the village to move inland about three-quarters of a mile. Since then, the bluff the chapel sits on has severely eroded and is now about 10 feet from the edge. A variety of stakeholders are working to temporarily relocate the building away from the bluff as it continues to erode.

 

Documenting the Church

In 2019, RIM was contracted by the National Park Service (NPS) to prepare HABS drawings of the church. In September 2020, during the COVID-19 pandemic, careful arrangements were made through collaborative discussions with the Village of Karluk and the NPS to ensure RIM’s consultant, Chrystal Prism Consulting, could safely conduct a site visit to develop 3D imaging of the interior and exterior of the building, using high definition laser scanning.  Chrystal Prism landed early in the morning, and completed their scanning effort in one day, resulting in minimal exposure to village residents.

The resulting cloud of scan points at a density of 1/8” is a 3-dimensional as-built of the building, which allowed RIM to generate documentation drawings using Revit CAD software. Utilizing RIM’s staff in the Anchorage, Honolulu, and San Francisco offices, the HABS drawings were generated. The HABS program is administered by the NPS, and the final drawings will be deposited in the Library of Congress. The goal is to temporarily relocate the church away from the bluff and use the HABS drawings to further stabilize and restore the church at a site further inland.

For more information on this historic preservation project, contact Bryce Klug: bklug@rimarchitects.com or visit https://rossialaska.org/project-ascension-of-our-lord-chapel/ to donate.

Above: Enlargement of HABS drawing by RIM
Exterior scan image: Chrystal Prism Consulting
Livermore Electric Safety Academy Wins Multiple Awards

Livermore Electric Safety Academy Wins Multiple Awards

SUSTAINABILITY

Livermore Electric Safety Academy Wins Multiple Awards

DATE PUBLISHED: Aug 5, 2021 

Photos by Tyler Chartier

Dubbed the Training Center of the Future, the Livermore Electric Safety Academy is the recipient of a Green Project Award by Engineering News-Record (ENR), recognizing California’s Best Projects. The new training center won ENR’s Best Project of the Year 2020 Award for Northern California as well as the 2021 Richard A. Clarke Environmental Leadership Award Champion. The trifecta was achieved when it was announced the project also received a 2021 Design-Build Institute of America (DBIA) Western Pacific Region Award.  

The Livermore Electric Safety Academy’s focus is on Transmission and Distribution safety training. The largest new addition to the academy is the electric substation and training building for operations and maintenance education. This new training site provides a safe environment to train, validate, and assess substation employees in realistic, simulated field conditions, complete with full-size training poles and mini-residential buildings.

The training center is comprised of more than 44 acres dedicated to electrical training and safety. Targeting net-zero, the 12,000- square foot, substation training LEED Gold building contains break-out training rooms and state-of-the-art audio-visual equipment. The 17,000- square foot, Main Building was awarded LEED Silver ID+C. This building project consists of the renovation of an existing building, including a new cafeteria, offices, classrooms, and meeting spaces. Other project components include a new transformer training building, photovoltaic canopies, and drought-resistant native landscaping.

SPECIAL FEATURE

A new seismically-sound glass floor brings maximum daylight into the first-floor café via a second-level glass floor feature. The glass floor minimizes noise levels for the administrative offices located between this feature and the café.

CHALLENGES

Since hundreds of apprentices were being trained and certified during construction, working around a busy, occupied training facility was especially challenging. Multiple projects occurred throughout the site with strategic phasing to keep onsite activities and circulation active and safe.